Data Protection Act of 1998
Doncaster is committed to protecting your privacy online. We will treat any personal information by which you can be identified, your name, address, email etc, in accordance with the provisions of the Data Protection Act of 1998.
When communicating with Doncaster Council through the website we will not collect any information without your permission. There are a number of forms on the site, which either request feedback about a particular subject or a questionnaire that forms part of a consultation document. In most cases, you are not required to provide us with any personal details. If we do require personal information, then the reasons for this will be stated on the individual form or questionnaire.
However, if you are willing to provide us with at least your email address it will allow us to respond to your returned form. Additional personal details will allow us to measure the activity of our site.
The information gathered will identify those sections of our Community who have access to the site. This will help us to develop the site for everyone, regardless of age, gender, disability or ethnic origin. The information will only be used for the intended purpose unless otherwise stated on the actual feedback form or questionnaire.
Your personal details will not be sold, traded or rented to third parties for marketing purposes or commercial gain unless we have received explicit consent to do so. Your information may be passed on to other relevant Departments within the Council or partner agencies to ensure you are provided with the expected service.
It is especially important to protect children’s privacy online and we would encourage parents and guardians to spend time online with their children to participate and monitor their children’s activity.
We encourage schools to monitor their student’s activity on the web site especially where they are submitting forms or questionnaires as part of their studies.
Any personal information submitted to this site by young people or children will not be used for any purposes other than monitoring activity on the site.
Single Customer Account
The Council are introducing a Single Customer Account which will enable the Council to provide a better service to its customers by ensuring information held is accurate and up to date, this will be achieved by linking up their records across the Council and also by receiving further information from other relevant outside organisations. The Single Customer Account will provide an overview of the services each customer receives from the Council and all information received and held will be kept secure and confidential and used in accordance with the Data Protection Act 1998.
Third Party Sites
Third party Internet sites that you can link to through the Doncaster Council Web Site are not covered by our Privacy and Security policy. Any personal information you enter through these sites are subject to the individual sites Privacy and Security policies and the Doncaster Council Web Site Partners cannot accept any responsibility or liability for these sites.
Please note that all forms and questionnaires are returned to us through e-mail. Currently, e-mail may be intercepted by unauthorised persons (hackers) and is therefore not a fully secure method of communication. If you have concerns regarding completing our forms or questionnaires on-line, please contact us using the appropriate details provided to arrange an alternative method.
Sharing your information
This authority is under a duty to protect the public funds it administers and to this end may use the information that you provide for the prevention and detection of fraud. It may also share your information with other bodies responsible for auditing or administering public funds for these purposes. This will involve regular data matching exercises. Data matching is where information held on one computer system is compared electronically with information from one or more other computer systems, for example, The Audit Commission will compare the information from Council Tax and The Electoral Register to identify fraud or error.
Revenues data, which includes Council Tax and Business Rates information, may also be provided to, and used for checks with other Council departments where it is needed by them to carry out their functions. For example, data can be used to help identify properties that have been empty for a while to encourage owners to bring them back into use and schools may also check Council Tax records where there are enquiries relating to pupil admissions. Customer names and contact addresses are also being held by Doncaster Council for the introduction of a single customer account. This will benefit residents in the future by reducing the number of times a customer needs to notify the Council of a change. We will tell you more about this as it develops.
Revenues data may also be shared with other organisations where the Data Protection Act 1998 allows this to happen. For example, information may be shared with the Police, or HM Revenues and Customs if it is needed to prevent or detect a criminal offence, or carry out a prosecution or to assess or collect any tax or duty.
Doncaster Council will also use Credit Reference Agencies to carry out data matching to identify potential fraud. When any such exercise is carried out no electronic footprint will be left on individual customer’s credit accounts. This means that the data matching will not affect people’s credit ratings.